Business and Management

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The internal organization of medical transcription will include the following administrative functions:

• Control of medical transcription: work collected and shared must be controlled to ensure that it is carried out to the required level.

• Quality assessment: The accuracy / quality of the document transcribed should be assessed to minimize errors

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• Verification of delivery times: Timing of reports is critical for patient care, filing and recovery management, etc. Therefore, the execution plan must be adhered to

• Ensure safety: transcription will lead to transfer of confidential files to the patient. It must be ensured that all transmission lines are secure and compliant with HIPAA / HITECH

• Collection of All Transcripts: All transcribed records must be compiled on a central server so that they can be returned to the appropriate health care professional for further recording and use.

• Receiving Feedback: Feedback on recording quality, as well as required templates, should be collected from physicians and shared with transcription experts for implementation.

• Update / train medical transcriptionists on the latest developments: The medical field is expanded over time with new medicines, treatments, etc. The transcription team should stay informed about these developments

• Prepare for Vacation / Emergency Transcription Requirements: Due to random inflows of patients and staff changes during holidays, etc. Action needs to be taken to accommodate transcription needs during this time

• Notes: archiving medical reports for easy access in terms of future references for different needs

• Preventive maintenance organization of all facilities to avoid damage: Repair and maintenance of transcription facilities is an ongoing process, necessary for the smooth execution of transcription work.